How GFI MailArchiver for Exchange Simplifies Compliance and eDiscovery

Top 7 Features of GFI MailArchiver for Exchange Every Admin Should Know

1. Journaling integration

• What: Captures all inbound/outbound messages via Exchange journaling.
• Why it matters: Ensures complete, server-side capture for compliance and eDiscovery.

2. Centralized, tamper-proof archive store

• What: Stores messages, attachments, calendar items and files in a central archive (SQL/NTFS/embedded DB).
• Why it matters: Preserves originals and provides audit trails for legal defensibility.

3. Single-instance storage (deduplication) + compression

• What: Stores one copy of multi-recipient messages and compresses attachments.
• Why it matters: Reduces storage costs and improves archive efficiency.

4. Full-text indexing and advanced search

• What: Indexes messages and attachments for fast, granular searches (date, sender, recipient, keywords, attachments).
• Why it matters: Speeds eDiscovery, user retrieval and incident response.

5. Retention policies & legal hold

• What: Policy-driven retention, automated roll-over of archive stores, and legal-hold capabilities.
• Why it matters: Enforces compliance retention, prevents deletion during investigations.

6. End-user access: Web UI + Outlook add-in

• What: Users can search, export and restore archived items via browser or Outlook plugin (with offline caching).
• Why it matters: Empowers users while reducing helpdesk requests and PST usage.

7. Import/export, migration and multi-source support

• What: Tools to import from Exchange databases, PSTs, older archives; supports Office 365, Google, other mail servers and Fax/SMS integrations.
• Why it matters: Simplifies migrations, archive consolidation, and coverage of non-email communications.

If you want, I can expand any feature into configuration steps, recommended settings, or troubleshooting tips.